BeOne Medicines is a Switzerland-domiciled global oncology company focused on discovering and developing innovative cancer treatments designed to improve affordability and access. Its portfolio covers hematologic cancers and solid tumors, supported by an expanding pipeline of novel therapeutics advanced through in-house capabilities and external collaborations. With more than 11,000 colleagues across six continents, BeOne Medicines is working to broaden access to medicines for patients worldwide.
Senior Administrative Assistant
Provide senior-level administrative support at BeOne Medicines, a cancer medicines company. Coordinate executive calendars, travel, events, procurement, expenses, interviews, and employee onboarding.
Description
- Deliver proactive administrative support to assigned teams.
- Handle operational tasks that keep daily work running smoothly.
- Manage complex calendars and daily scheduling.
- Plan and coordinate meetings and events, including their logistics.
- Arrange domestic and international travel.
- Schedule candidate interviews and organize travel for candidates coming from out of state.
- Keep office supplies stocked.
- Improve administrative processes in line with business priorities.
- Coordinate with vendors and procurement on onboarding, requisitions, purchase orders, and invoice or payment follow-up.
- Submit expense reports and reconcile corporate card charges.
- Manage executive communications and maintain related records and documents.
- Protect the confidentiality of communications and documentation.
- Arrange new employee onboarding, equipment, orientation, and related meetings.
- Develop and maintain relationships across internal teams.
- Assist visitors with general needs.
- Help plan and deliver company events, including catering arrangements.
- Complete additional assignments as needed.
Requirements
- At least five years supporting senior leaders; experience across multiple disciplines is a plus.
- Extensive experience balancing tasks across business partners and competing priorities.
- Able to work independently in a fast-paced, ambiguous environment.
- Able to work autonomously as priorities shift in a fast-moving setting.
- Strong organization, communication, teamwork, and problem-solving skills.
- Able to build effective working relationships with managers and colleagues at all levels.
- A positive, can-do approach.
- Proficient with Microsoft Office, Outlook, Concur, Zoom, and Microsoft Teams.
- Bachelor’s degree.
Benefits
- Annual bonus plan for non-commercial positions.
- Incentive compensation plan for commercial positions.
- Discretionary equity awards.
- Employee stock purchase plan.
- Medical insurance.
- Dental insurance.
- Vision insurance.
- 401(k) plan.
- Flexible spending and health savings accounts.
- Life insurance.
- Paid time off.
- Wellness program.