Allocator One
Allocator One
11 – 50 Employees
B2BFinanceFintech
Allocator One operates at the intersection of finance and fintech, providing anchor investments for first-time venture capital funds. The company also helps fund managers handle paperwork and administrative work, while connecting them with relevant service providers and investors. Its work is focused on improving access to the venture capital ecosystem through practical fund support and investment partnerships.

Administrative Assistant — Vienna (Hybrid)

Support Allocator One’s leadership and team with office coordination, finance administration, and day-to-day operations in Vienna. Help the company expand its global private-markets and fund-operations platform.

Description

  • Support company leadership and the broader team with administrative coordination
  • Manage calendars, meetings, travel plans, and related logistics
  • Contribute to office administration and daily operational activities
  • Help organize internal events, meetings, and company-wide initiatives
  • Keep administrative files and company records accurate and up to date
  • Work with vendors, suppliers, and external service providers
  • Support employee onboarding and coordinate office logistics
  • Assist the finance function with invoices, expense monitoring, and related administration
  • Identify ways to improve administrative workflows and provide operational assistance when needed
  • Assume broader responsibilities as the position and company develop

Requirements

  • Experience in administration, executive support, office operations, hospitality, customer service, or another people-oriented position
  • Hospitality professionals are particularly welcome to apply
  • Highly organized, detail-conscious, and reliable
  • Approachable, proactive, and focused on delivering helpful service
  • Strong written and spoken English communication abilities
  • German language skills are advantageous
  • Confident working with Google Workspace and Microsoft Office
  • Willing to learn, adaptable, and motivated to develop into a broader operations role

Benefits

  • Hybrid working arrangement in Vienna
  • Significant ownership with opportunities for career development
  • Competitive pay package
  • Collaboration with an international team spanning Europe, Asia, and the Americas

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