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University of Miami
University of Miami
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The University of Miami is a private research university in Coral Gables, Florida, offering undergraduate, graduate, and professional programs across a broad range of disciplines. Its academic community includes schools and colleges focused on architecture, the arts and sciences, business, medicine, and other fields. The university is especially recognized for research in marine and atmospheric science through the Rosenstiel School and in healthcare through the Miller School of Medicine. With a diverse student body, active athletics, and a strong commitment to community engagement, the University of Miami provides an inclusive environment for education, research, and professional work.
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Senior Administrative Assistant, Nephrology — University of Miami

Senior Administrative Assistant supporting Nephrology leadership within the University of Miami’s academic health system. Oversees faculty administration, reimbursements, credentialing, meetings, evaluations, CME activities, and recruitment coordination.

USUnited StatesFLFloridaOn-siteFull-timeSeniorEnglish RequiredAdministrative Assistant

Description

  • Support the UHealth Division Chief of Nephrology with administrative and clerical operations
  • Coordinate calendars for candidates, events, and business activities
  • Prepare and process faculty reimbursements and expense reports
  • Maintain and update the Nephrology faculty CME expense tracker
  • Coordinate the Annual Faculty Evaluation process
  • Organize the annual Nephrology CME lecture series
  • Coordinate the Division of Nephrology APT process
  • Manage annual voluntary faculty appointments and reappointments
  • Prepare correspondence for the Chief’s review and signature
  • Contribute to the Division of Nephrology’s annual report
  • Credential and recredential providers while maintaining license, DEA, and Medicaid/Medicare records
  • Maintain faculty CVs and biosketches and enter CVs into Digital Measures
  • Organize monthly faculty meetings, including agendas and minutes
  • Coordinate rotations for visiting scholars
  • Plan special events and faculty recruitment visits
  • Help coordinate legally requested faculty meetings
  • Provide administrative and clerical coverage for other senior administrative assistants as needed

Requirements

  • High school diploma or equivalent is required
  • A bachelor’s degree is preferred
  • At least three years of relevant experience is required, preferably in an academic or healthcare setting
  • A scientific background or prior bibliographic review experience is preferred
  • Strong written and verbal communication skills
  • Professional appearance and appropriate workplace demeanor
  • Capacity to work independently with substantial autonomy
  • Ability to manage multiple priorities and projects effectively
  • Strong organizational and time-management abilities
  • Demonstrated ownership and accountability for assigned responsibilities
  • Ability to resolve complex problems
  • Ability and willingness to perform effectively in a fast-paced environment
  • Ability to work successfully with internal and external customers and colleagues at every organizational level
  • Relevant combinations of education, experience, and certifications may be considered

Benefits

  • Competitive salary
  • Comprehensive benefits package with medical, dental, tuition remission, and additional offerings

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