Corporate Travel Management (CTM) Group provides business travel management services for organizations operating across global markets. Its offering combines corporate travel, meetings and events, and travel technology in tailored programs designed around each client’s objectives. CTM supports companies and their travelers through a consultative service model, an integrated technology platform, and a dedicated global travel team focused on improving efficiency, managing costs, supporting traveler safety, and delivering measurable business value.
Remote Event Planner
Plan full-service and incentive meetings for CTM’s travel management business, from initial client discussions through onsite delivery and reconciliation. Coordinate destinations, suppliers, contracts, budgets, and client relationships.
Description
- Plan full-service and à la carte meeting and incentive programs from concept through completion.
- Act as the primary contact for Events customers.
- Lead discovery calls to understand meeting needs, goals, objectives, and stakeholder input.
- Recommend destinations and submit Cvent RFPs based on program goals, budgets, and space requirements.
- Prepare accurate documents and reports for clients and suppliers.
- Negotiate and execute contracts with hotels, venues, transport providers, destination management companies, audiovisual production teams, food and beverage providers, activity operators, and other suppliers.
- Summarize contract terms, deadlines, costs, and deposits for meeting owners and requesters.
- Record budgets, costs, savings, and contract execution in Cvent or other applicable systems.
- Travel onsite with programs as needed and maintain a professional manner.
- Handle program reconciliation, invoicing, accounts payable, and accounts receivable as applicable.
- Follow up to support timely payment processing and revenue reconciliation.
- Deliver strong client service, manage meeting-owner relationships, make professional recommendations, and encourage repeat business.
- Record time accurately for project billing.
- Carry out other assigned duties.
Requirements
- A high school diploma or equivalent is required.
- At least five years of event or meeting planning experience is required.
- CMP and/or CMM certification is preferred.
- Uphold CTM’s core values: Connect, Evolve, and Deliver.
- Interact professionally and collaboratively with employees, clients, suppliers, and vendors.
- Work independently and as part of a team.
- Communicate appropriately and professionally in writing and verbally.
- Meet deadlines and manage and prioritize concurrent requests.
- Apply creative and analytical thinking, problem-solving, and consultative skills.
- Stay composed under pressure, contribute proactively, and show willingness to learn.
- Use Microsoft Office Suite proficiently.
- Perform basic math.
- Read and interpret information.
- Pay close attention to detail.
- Maintain regular and reliable attendance.
- Know domestic and international destinations, hotel brands, and venues well.
- Have general working knowledge of event RFP, registration, and online booking tools.
- Be available to work evenings, weekends, and extended hours during busy periods.
Benefits
- Company-paid basic life and accidental death and dismemberment insurance.
- Company-paid short-term disability coverage.
- Optional long-term disability insurance.
- Wellness program with incentives that can reduce medical insurance premiums.
- Optional life, accident, cancer, critical illness, identity theft protection, and legal coverage.
- Three medical plan options: a high-deductible health plan, an HMO in select states, and a copay plan.
- Health Savings Account with employer base contributions and per-pay-period matching for employees enrolled in the high-deductible plan.
- Flexible Spending Accounts.
- Dependent care savings account.
- Dental insurance.
- Vision insurance.
- Nine company-paid holidays, including the day after Thanksgiving.
- Paid vacation and sick leave programs.
- Employee Assistance Plan with access to Talkspace therapy.
- Family and medical leave.
- Four weeks of paid parental leave.
- Maternity support through company-paid short-term disability and four weeks of parental leave for recovery and bonding.
- Bereavement leave.
- 401(k) retirement plan with employer matching each pay period.
- Student loan payment matching.
- Onsite, hybrid, or fully virtual work arrangements depending on the role, location, and business needs.