CapMetro is a public transportation agency serving more than 1.3 million people across the Austin region. Since 1985, its transit network has included local and commuter bus routes, MetroRail, and paratransit services designed to connect residents with jobs, essential services, and communities.
The organization is also advancing Project Connect, a major regional transportation initiative focused on expanding light rail and improving bus service. CapMetro’s work spans public transit operations, transportation planning, and infrastructure development, making it a significant employer in Austin’s transport and logistics sector.
Contracts Administrator III - Austin, TX Hybrid
Manage public transportation contracts for Capital Metro, from solicitation and negotiation through performance monitoring and closeout. Lead compliance reviews, vendor evaluations, renewals, modifications, and contract administration activities.
Description
- Develop contracts by coordinating provider resources, supporting specifications and statements of work, and negotiating contract terms
- Set negotiation positions, lead discussions, and prepare price negotiation memoranda
- Create compliant IFBs, RFPs, and SOQs in accordance with applicable regulations
- Design proposal evaluation tools, assess bids and proposals, conduct responsibility surveys, and determine responsiveness
- Review billings, fiscal information, and eligibility determinations to monitor contract compliance
- Recommend contract cancellation when performance deviations occur
- Conduct cost and price analyses and recommend vendors for contract award
- Prepare findings of fact for contract disputes
- Assess purchasing needs for goods and services
- Negotiate contract renewals and modifications
- Review insurance certificates and bid, performance, and payment bonds for compliance
- Create contract management plans and conduct contract surveillance
- Identify training requirements and deliver related training
- Advise stakeholders on contract administration, policies, and procedures
- Support Capital Metro’s Safety Management Systems process and report safety and security concerns
- Complete other assigned duties as needed
Requirements
- Bachelor’s degree in business administration or a related discipline; relevant experience may replace education on a year-for-year basis for up to four years
- Six years of direct procurement experience, including four years in government or transit procurement using formal solicitation and contract administration methods
- Career-level certification such as CPM, CPCM, CPSM, CPPO, or APDP is preferred and must be earned within one year of employment
- Knowledge of public purchasing methods and procedures
- Familiarity with Federal Transit Administration Circular 4220.1G and Chapter 451 of the Texas Transportation Code is preferred
- Ability to research, compile and analyze information, and develop complex estimates
- Ability to assess contracts, interpret policies and regulations, analyze fiscal data, and negotiate contract terms
- Strong written and verbal communication skills
- Knowledge of Oracle procurement reporting is preferred
- Ability to protect fiduciary responsibilities while handling confidential information
- Willingness and ability to travel 5–10% of the time
- Ability to stand and sit frequently during an eight-hour work period and reach vertically and horizontally
- Ability to operate telephone or headset equipment
- Ability to lift and move materials weighing up to 20 pounds
- Ability to work at a computer terminal for six to eight hours daily
- Regular, predictable attendance at the assigned work location
Benefits
- Hybrid schedule with approximately 8–12 office days generally encouraged each month
- Reasonable accommodation is available for individuals with disabilities
- Commitment to equal employment opportunity
- Annual background checks for security-sensitive positions