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WVU Online is the online learning initiative of West Virginia University, a land-grant institution founded in 1867. It delivers flexible online education for students balancing study with work, family, or other commitments, offering access to degree programs, academic resources, and learner support through a digital format. As part of West Virginia University’s education organization, WVU Online serves students seeking to advance their education remotely.
Administrative Assistant, Honors College – WVU
Provide administrative support for West Virginia University’s Honors College and Governors Honors Academy. Responsibilities include calendar coordination, events, purchasing, travel, student transportation, and program administration.
Description
- Maintain calendars for the Honors College Dean and Associate Dean
- Arrange requested meetings
- Oversee media room and annex calendars
- Cover the front desk phone when student staff are unavailable
- Serve as the student-worker and timecard designee when the office administrator is absent
- Coordinate travel for the Dean and Associate Dean
- Schedule internal team events
- Reconcile Honors College expenses
- Coordinate office duties with the office administrator
- Support purchasing and expense reconciliation for affiliated units
- Prepare Governors Honors Academy course-offering documents
- Develop responsibility documents for GHA interns
- Reserve classrooms for faculty
- Coordinate evening presentations with GHA deans and faculty
- Prepare faculty shopping lists and purchase requested supplies
- Participate in GHA planning meetings
- Organize materials requested by faculty
- Plan and coordinate student transportation between campuses and for off-campus trips
- Arrange off-campus travel
- Update the GHA student handbook and medication form as needed
- Create Qualtrics forms for student information, insurance card scans, waivers, and signatures
- Collaborate with deans to revise the course request form
- Contact high schools with low participation to promote applications
- Communicate with parents regarding GHA
- Support payroll activities
- Complete additional duties as assigned
Requirements
- Bachelor’s degree
- At least one year of experience using WVU business systems
- A comparable combination of relevant education and experience may be considered
- Meet all qualifications by the employment start date
- Valid U.S. driver’s license
- Ability to drive students to events and handle pickups and deliveries
- Master’s degree preferred
- Familiarity with WVU, the Honors College, and Governors Honors Academy preferred
Benefits
- 37.5-hour workweek
- 13 paid holidays
- 24 annual vacation days
- 18 sick days annually
- Health insurance and other benefits
- 401(a) retirement plan with a 6% employee contribution match
- Eligibility to continue health insurance and other retiree benefits
- Wellness programs
- Benefits-eligible position
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