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Administrative Assistant, Honors College – WVU

Provide administrative support for West Virginia University’s Honors College and Governors Honors Academy. Responsibilities include calendar coordination, events, purchasing, travel, student transportation, and program administration.

विवरण

  • Maintain calendars for the Honors College Dean and Associate Dean
  • Arrange requested meetings
  • Oversee media room and annex calendars
  • Cover the front desk phone when student staff are unavailable
  • Serve as the student-worker and timecard designee when the office administrator is absent
  • Coordinate travel for the Dean and Associate Dean
  • Schedule internal team events
  • Reconcile Honors College expenses
  • Coordinate office duties with the office administrator
  • Support purchasing and expense reconciliation for affiliated units
  • Prepare Governors Honors Academy course-offering documents
  • Develop responsibility documents for GHA interns
  • Reserve classrooms for faculty
  • Coordinate evening presentations with GHA deans and faculty
  • Prepare faculty shopping lists and purchase requested supplies
  • Participate in GHA planning meetings
  • Organize materials requested by faculty
  • Plan and coordinate student transportation between campuses and for off-campus trips
  • Arrange off-campus travel
  • Update the GHA student handbook and medication form as needed
  • Create Qualtrics forms for student information, insurance card scans, waivers, and signatures
  • Collaborate with deans to revise the course request form
  • Contact high schools with low participation to promote applications
  • Communicate with parents regarding GHA
  • Support payroll activities
  • Complete additional duties as assigned

आवश्यकताएँ

  • Bachelor’s degree
  • At least one year of experience using WVU business systems
  • A comparable combination of relevant education and experience may be considered
  • Meet all qualifications by the employment start date
  • Valid U.S. driver’s license
  • Ability to drive students to events and handle pickups and deliveries
  • Master’s degree preferred
  • Familiarity with WVU, the Honors College, and Governors Honors Academy preferred

लाभ

  • 37.5-hour workweek
  • 13 paid holidays
  • 24 annual vacation days
  • 18 sick days annually
  • Health insurance and other benefits
  • 401(a) retirement plan with a 6% employee contribution match
  • Eligibility to continue health insurance and other retiree benefits
  • Wellness programs
  • Benefits-eligible position

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