Accounts Receivable Coordinator – Calgary Hybrid

Artificial Intelligence Education Science

Description

Submit invoices through customer AP portals using tickets, direct entry, purchase orders, or cost centers as required.
Learn and manage customer AP portal workflows, including submissions, status tracking, rejection coordination, resubmissions, and NetSuite updates.
Work with the designated Accounts Receivable representative to confirm accurate billing details.
Submit monthly invoices on time and document or communicate errors and rejections for follow-up.
Process accounts and incoming payments in accordance with financial policies and procedures.
Verify, classify, post, and record accounts receivable information.
Prepare invoices, statements of account, and bank deposits.
Reconcile the accounts receivable subledger and ensure payments are accurately posted and accounted for.
Respond to client billing inquiries by phone, email, and mail.
Partner with the sales team to resolve billing concerns.
Send account statements and invoice reminders to support timely payments.
Prepare financial statements and accounts receivable status reports.
Review receivables aging, follow up on overdue accounts, and escalate issues to management when needed.

Requirements

At least two years of experience in a comparable role, preferably within a small or midsize manufacturing or technology company.
Ability to adapt to a dynamic, entrepreneurial, fast-paced environment.
Strong organizational skills.
Proactive, independent approach with the ability to manage multiple priorities.
Positive, enthusiastic attitude and a strong customer-service orientation.
Persistent commitment to achieving results.
Strong written and verbal communication skills, including client communications experience.
Proficiency with computer applications, including Microsoft Excel and Word.
Willingness to develop comprehensive working knowledge of the company’s NetSuite ERP system.

Benefits

Competitive base salary with an annual compensation review.
Comprehensive health and dental coverage.
Mental health and wellness support.
Flexible work arrangements and a hybrid model for eligible positions.
Paid vacation, personal, and sick days.
Professional development opportunities.
Education funding.
Collaborative, inclusive, mission-driven workplace culture.
Exclusive perks and discounts.
Flexible “Dress for Your Day” workplace environment.

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