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WVU Online
WVU Online
1,001 – 5,000 Employees
B2CeCommerceEducation
WVU Online is the online learning initiative of West Virginia University, a land-grant institution founded in 1867. It delivers flexible online education for students balancing study with work, family, or other commitments, offering access to degree programs, academic resources, and learner support through a digital format. As part of West Virginia University’s education organization, WVU Online serves students seeking to advance their education remotely.
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Special Assistant, Administration - WVU Online

Support WVU Online’s governing boards, legal operations, research administration, and executive initiatives. Coordinate meetings, compliance activities, records, deadlines, and confidential institutional matters.

USUnited StatesVAVirginiaWVWest VirginiaHybridFull-timeMiddleSeniorEnglish RequiredAdministration

Description

  • Support the WVU Board of Governors, WVU Research Corporation, Office of General Counsel, and Executive Initiatives with logistical and operational work.
  • Coordinate agendas, schedules, meeting logistics, materials, and deadlines for Board of Governors and committee meetings.
  • Prepare agenda books and administer the paperless Board meeting program.
  • Arrange Board member travel and accommodations, and process travel reimbursements.
  • Communicate with Board members about meeting arrangements.
  • Record, transcribe, and publish official meeting minutes.
  • Process and implement Board actions, policies, appointments, reports, and required filings.
  • Monitor Board member training and continuing education requirements.
  • Maintain historical Board records and support the Board Chair and committee chairs.
  • Coordinate with the Higher Education Policy Commission and submit required reports.
  • Maintain the Board of Governors website and publish agendas and minutes.
  • Provide administrative support for WVURC board meetings, including scheduling, agendas, logistics, minutes, records, and filings.
  • Assist attorneys with special projects, litigation, case management, scheduling, deadlines, and legal-services activities.
  • Prepare briefing materials, maintain records, draft correspondence, and coordinate follow-up for executive initiatives and external partnerships.
  • Complete other duties assigned by the Vice President and Chief of Staff.

Requirements

  • Bachelor’s degree.
  • At least five years of experience in higher education, a legal or law-office setting, or another complex, regulated environment.
  • Substantial administrative support experience with a strong record of responsibility.
  • Experience in a legal or regulatory environment is preferred.
  • Strong commitment to ethics and integrity.
  • Excellent organization skills with the ability to manage multiple tasks and meet deadlines.
  • Ability to handle highly confidential and sensitive information.
  • Ability to manage simultaneous, complex tasks and projects.
  • Research and critical-analysis skills.
  • Excellent written communication skills.
  • Ability to collect and organize large amounts of information and produce clear correspondence, memoranda, reports, and meeting agendas.
  • Ability to build and maintain effective relationships with individuals, departments, external stakeholders, and regulatory authorities.
  • Ability to learn and apply University, State, and regulatory-body policies and procedures.
  • Ability to learn and use a paperless Board materials portal.
  • Ability to maintain and update the WVU Board of Governors website using appropriate software and protocols.
  • Ability to work independently using discretion and sound judgment.
  • All qualifications must be satisfied by the date of employment.

Benefits

  • 37.5-hour workweek.
  • 13 paid holidays.
  • 24 vacation days per year.
  • 18 sick days per year.
  • Health insurance and other benefits.
  • 401(a) retirement savings plan with a 6% employee contribution match.
  • Eligibility to continue health insurance and other retiree benefits.
  • Wellness programs.

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