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Special Assistant, Administration - WVU Online
Support WVU Online’s governing boards, legal operations, research administration, and executive initiatives. Coordinate meetings, compliance activities, records, deadlines, and confidential institutional matters.
विवरण
- Support the WVU Board of Governors, WVU Research Corporation, Office of General Counsel, and Executive Initiatives with logistical and operational work.
- Coordinate agendas, schedules, meeting logistics, materials, and deadlines for Board of Governors and committee meetings.
- Prepare agenda books and administer the paperless Board meeting program.
- Arrange Board member travel and accommodations, and process travel reimbursements.
- Communicate with Board members about meeting arrangements.
- Record, transcribe, and publish official meeting minutes.
- Process and implement Board actions, policies, appointments, reports, and required filings.
- Monitor Board member training and continuing education requirements.
- Maintain historical Board records and support the Board Chair and committee chairs.
- Coordinate with the Higher Education Policy Commission and submit required reports.
- Maintain the Board of Governors website and publish agendas and minutes.
- Provide administrative support for WVURC board meetings, including scheduling, agendas, logistics, minutes, records, and filings.
- Assist attorneys with special projects, litigation, case management, scheduling, deadlines, and legal-services activities.
- Prepare briefing materials, maintain records, draft correspondence, and coordinate follow-up for executive initiatives and external partnerships.
- Complete other duties assigned by the Vice President and Chief of Staff.
आवश्यकताएँ
- Bachelor’s degree.
- At least five years of experience in higher education, a legal or law-office setting, or another complex, regulated environment.
- Substantial administrative support experience with a strong record of responsibility.
- Experience in a legal or regulatory environment is preferred.
- Strong commitment to ethics and integrity.
- Excellent organization skills with the ability to manage multiple tasks and meet deadlines.
- Ability to handle highly confidential and sensitive information.
- Ability to manage simultaneous, complex tasks and projects.
- Research and critical-analysis skills.
- Excellent written communication skills.
- Ability to collect and organize large amounts of information and produce clear correspondence, memoranda, reports, and meeting agendas.
- Ability to build and maintain effective relationships with individuals, departments, external stakeholders, and regulatory authorities.
- Ability to learn and apply University, State, and regulatory-body policies and procedures.
- Ability to learn and use a paperless Board materials portal.
- Ability to maintain and update the WVU Board of Governors website using appropriate software and protocols.
- Ability to work independently using discretion and sound judgment.
- All qualifications must be satisfied by the date of employment.
लाभ
- 37.5-hour workweek.
- 13 paid holidays.
- 24 vacation days per year.
- 18 sick days per year.
- Health insurance and other benefits.
- 401(a) retirement savings plan with a 6% employee contribution match.
- Eligibility to continue health insurance and other retiree benefits.
- Wellness programs.
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