1,001 – 5,000 Employees
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Payroll Specialist – Ottawa Hybrid
BMT is seeking a Payroll Specialist to manage Canadian and U.S. payroll, compliance, benefits administration, reconciliations, and employee support in a hybrid Ottawa role.
Description
- Run end-to-end payroll for Canadian and U.S. employees on biweekly and semi-monthly schedules
- Accurately calculate earnings, deductions, and statutory remittances
- Maintain accurate payroll records and system data
- Coordinate payroll updates for hires, departures, compensation changes, and benefit adjustments
- Oversee time and attendance workflows, including timesheet submission, review, and approval
- Verify employee hours, overtime, and project coding
- Work with managers to resolve timesheet discrepancies
- Improve time-tracking processes and payroll system usage
- Maintain compliance with applicable federal, provincial, and state payroll laws
- Prepare and reconcile filings for the CRA, IRS, and relevant state agencies
- Manage year-end filings, including T4, RL-1, W-2, and related documents
- Provide payroll records and analysis for internal and external audits
- Administer employee benefits and reconcile benefit invoices
- Process RRSP and 401(k) contributions
- Complete payroll reconciliations and investigate variances
- Collaborate with Finance to align payroll, the general ledger, and financial reporting
- Maintain internal controls and identify opportunities to improve processes
- Answer employee payroll questions and explain deductions, taxation, and benefit effects
Requirements
- Three to five years of payroll experience covering both Canada and the United States
- Experience processing and reporting payroll with ADP Workforce Now
- Working knowledge of Canadian and U.S. payroll legislation, taxation, and compliance
- Proficiency with Microsoft Office, especially Excel
- Experience managing timesheets and other time and attendance systems
- Exceptional attention to detail, accuracy, and accountability
- Ability to balance competing priorities and deliver under tight deadlines
- Strong problem-solving and communication skills with a customer-focused approach
- Comfort working independently and collaborating across teams
- Payroll certification such as PCP, or active progress toward certification, is an asset
- Experience with payroll system implementations, migrations, or enhancements is an asset
- Experience in an engineering, consulting, or project-based organization is an asset
Benefits
- Medical, dental, and vision coverage with a Health Care Spending Account
- Employee and Family Assistance Program
- Parental and maternity leave top-up program
- RRSP or TFSA matching program
- Flexible hours and a hybrid work arrangement
- Training and professional development opportunities
- Employee recognition program
- Employee referral program
- Salary determined by skills, capability, and experience