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Swarmer
Swarmer
51 – 200 Zaposleni
LogistikaObrambaSvetovanje
Swarmer develops autonomy software that helps teams of drones and other unmanned vehicles coordinate and operate with less direct control. Its modular platform supports navigation where GPS or GNSS is unavailable or disrupted, and scales coordination to groups of up to hundreds of drones per operator. The company describes its mission templates for reconnaissance, strikes, counter-UAV operations, and autonomous missions as combat-tested. Swarmer serves defense customers internationally and is extending its software beyond aerial drones to fixed-wing, ground, and sea vehicles.
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Delovna mesta v podjetju

Office Manager, Lviv

Oversee day-to-day workplace operations at Swarmer’s Lviv office, supporting a team working on autonomous defense drone technology. The role covers facilities, suppliers, budgets, office security, meals, and team activities.

UAUkrajinaHibridnoPolni delovni časSrednja ravenSeniorZahtevani Jezik: angleščinaZahtevani Jezik: ukrajinščinaAdministrativni asistent

Opis

  • Keep the Lviv office supplied, clean, organized, safe, and ready for daily work.
  • Coordinate supplies, meeting rooms, desk assignments, seating plans, and office moves.
  • Run the daily lunch program, from menus and headcounts to dietary needs, vendor selection, quality, and budget.
  • Coordinate office access, keys, badges, visitors, and deliveries with Security.
  • Maintain working relationships with cleaning, maintenance, catering, and other vendors.
  • Set service expectations, compare supplier quotes, and coordinate contracts and payments with Finance.
  • Support the supply chain team with hardware storage.
  • Manage petty cash, utilities, and office bills; reconcile accounts monthly, code expenses, and report budget variances.
  • Provide administrative and operational support to HR.
  • Strengthen office culture through team lunches, celebrations, and social activities.
  • Help leadership organize all-hands meetings, offsites, and gatherings, including visits from colleagues based elsewhere.
  • Develop and deliver community-building initiatives with HR operations.

Zahteve

  • At least five years managing an office of 50 or more people in office management, workplace operations, or facilities.
  • Experience working with international teams across cultures.
  • Practical experience managing vendors, budgets, and petty cash.
  • Strong organizational skills and attention to detail, with the ability to manage multiple tasks at once.
  • Excellent communication skills and confidence working with everyone from new hires to senior leaders.
  • Discretion when handling confidential information.
  • Excellent Ukrainian proficiency.
  • English proficiency at B2 level or higher.
  • A positive, resourceful approach, interest in people and community, and willingness to learn new skills.
  • Experience managing an office at a fast-growing technology or defense company is an advantage.
  • Event planning experience is an advantage.
  • Working knowledge of HR administration is an advantage.

Ugodnosti

  • Medical insurance.
  • Paid sick leave.
  • 20 paid days off per year.
  • Military reservation and other benefits for the defense sector.
  • A dynamic environment with the opportunity to influence work directly and see its impact.
  • A close-knit team with short feedback cycles.
  • Mission-driven work supporting Ukrainian and global defense capabilities.
  • Exposure to hardware, autonomy, and operations.

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