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Allens
Allens
1,001 – 5,000 Employees
B2BConsultingLegal
Allens is an international law firm serving businesses, institutions, emerging companies, and communities across complex legal and regulatory matters. With more than two centuries of history, the firm has contributed to the development of legislation and regulatory frameworks in Asia while building long-term client relationships. Allens works within a global network spanning 41 offices in 26 countries through its alliance with Linklaters, combining legal expertise with services tailored to both established organisations and startups.
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Team Executive, Melbourne

Provide administrative and practice support to Partners and senior legal professionals at Allens, an Australian commercial law firm. Manage matter finances, client administration and firm events in a hybrid Melbourne role.

AUAustraliaHybridFull-timeMiddleSeniorEnglish RequiredExecutive

Description

  • Join the Melbourne Practice Support team to assist Partners and senior legal professionals.
  • Work alongside Practice Executives to understand their roles and build mentoring relationships.
  • Support matter financial administration, including billing, e-billing, bill tracking, timesheets, cost estimates, matter closures and archiving.
  • Cover for Practice Executives during annual and sick leave.
  • Organise corporate tables and business, industry, client and staff events.
  • Handle client administration across the matter lifecycle.
  • Promote consistent client service across matter teams.
  • Guide colleagues on drafting, document production and practice management processes.
  • Provide proactive business administration support to Partners and senior legal professionals.

Requirements

  • Experience in a comparable role is preferred, ideally in a law firm; candidates from finance, accounting or other professional services firms are also considered.
  • Promote operational excellence across Practice Support and set a strong example.
  • Communicate effectively in writing.
  • Pay close attention to detail.
  • Draft correspondence, presentations, pitch documents and slide decks quickly and accurately.
  • Stay organised and manage competing tasks effectively.
  • Adapt to ongoing change and work constructively with demanding clients or stakeholders.
  • Show initiative, act proactively and solve problems.
  • Take ownership of tasks and projects.
  • Develop practical solutions to improve systems and working practices.
  • Influence stakeholders effectively.
  • Manage upwards with stakeholders respectfully.
  • Be motivated to learn, develop, build a network and mentor others.
  • Applicants with diverse backgrounds and life experiences are encouraged to apply.

Benefits

  • Market-competitive fixed pay.
  • Employee referral program.
  • Discounts at hundreds of suppliers, including retailers and health and travel insurers.
  • Matched charitable donations.
  • Fully subsidised gym membership.
  • Annual influenza vaccinations.
  • Skin checks.
  • Snacks and catered meals at the office.
  • Subsidised sports and social activities.
  • Employee Assistance Program offering confidential counselling, wellbeing coaching and financial coaching for employees and their families.
  • Regular wellbeing sessions with the in-house consulting psychologist.
  • Hybrid and flexible working arrangements.
  • Equipment for working from home.
  • Option to purchase additional annual leave.
  • Enhanced, inclusive and flexible parental leave, including 26 weeks of paid leave for permanent employees with no minimum service requirement.
  • Executive coaching to support the transition to and from parental leave.
  • Team recognition, social activities and recognition for individual contributions.
  • Annual Allens Values Awards.
  • Learning and development opportunities.
  • Career development through the Career Deal.
  • International secondments through the Linklaters alliance.
  • Workplace giving and volunteering programs.

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