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Cisco is an enterprise technology company focused on networking, security, and digital infrastructure. Its portfolio includes routers, switches, optical transceivers, programmable silicon, edge computing platforms, Webex collaboration tools, observability products, AI-enabled software, and cloud-managed services. Cisco serves enterprises, service providers, and governments, supporting the design, operation, and security of large-scale networks and data centers through technology, professional services, training, and ongoing support.
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Executive Assistant to VP of AI Engineering

Support Cisco’s AI Engineering VP with executive operations across calendar management, travel, events, and special projects. The role also handles confidential matters and coordinates communications and approvals.

USUnited StatesCACalifornia
$99,300 – $131,800 / year
HybridFull-timeLeadEnglish RequiredExecutive Assistant

Description

  • Prioritize and coordinate the VP’s calendar, schedule, and meetings.
  • Work with the communications team to arrange the VP’s speaking engagements.
  • Organize meetings, including agendas, venues, technology, logistics, briefing materials, notes, and follow-up actions.
  • Prepare travel materials for international trips and major domestic events.
  • Represent the VP in communications and approvals when authorized.
  • Respond to general inquiries, route routine matters, and track them through completion.
  • Address issues within established policies and guidelines.
  • Help administrative colleagues develop their problem-solving skills.
  • Plan and optimize international travel and itineraries.
  • Manage Cisco-related expenses and coordinate airline benefits and upgrades.
  • Provide analysis for executive special projects.
  • Research issues, assess problems, compile information, and prepare reports.
  • Prepare and brief itineraries, and accompany the VP at major corporate events.
  • Handle sensitive and confidential matters with discretion.

Requirements

  • At least four years of experience in an administrative setting.
  • At least two years supporting a director-level or more senior executive.
  • Expertise with Windows desktop applications, including Outlook, Word, Excel, and PowerPoint.
  • Experience managing calendars, planning meetings, and coordinating travel.
  • Excellent spoken and written communication skills.
  • Ability to build effective working relationships with executives, senior staff, and clients.
  • Strong interpersonal skills and sound independent judgment.
  • High integrity and the ability to balance strategic priorities with practical tasks.
  • Exceptional attention to detail.
  • Ability to manage confidential information.
  • High-tech industry experience is preferred.
  • Previous Cisco experience is preferred.
  • An associate degree is preferred.

Benefits

  • Medical, dental, and vision insurance.
  • 401(k) plan with a Cisco matching contribution.
  • Paid parental leave.
  • Short-term and long-term disability coverage.
  • Basic life insurance.
  • Cisco restricted stock unit grants may be available and vest subject to continued employment.
  • Ten paid holidays per full calendar year.
  • One floating holiday for non-exempt employees.
  • A paid day off for the employee’s birthday.
  • Paid year-end holiday shutdown.
  • Four paid personal wellness days.
  • Sixteen days of paid vacation per full calendar year for non-exempt employees.
  • Eligible exempt employees may use flexible vacation time off with no defined limit.
  • Eighty hours of sick time are provided at hire and each January 1 thereafter.
  • Up to 80 hours of unused sick time may be carried forward.
  • Additional paid time off is available for critical or emergency family issues.
  • Eligible employees may take up to ten paid volunteer days per full calendar year.
  • Annual bonuses for non-sales roles, subject to Cisco policies.

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