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Best Buddies International is a nonprofit 501(c)(3) organization working in the social impact, education, and disability inclusion sectors. Founded in 1989, it builds opportunities for people with intellectual and developmental disabilities through a global volunteer network and community-based programs.
Its work includes one-to-one friendships, integrated employment, leadership development, inclusive living, and support for families. The organization serves people with a range of disabilities, including Down syndrome, autism, Fragile X syndrome, Williams syndrome, cerebral palsy, and traumatic brain injury, with a focus on reducing isolation and strengthening participation in community life. Its team and volunteers contribute to programs centered on social connection, skills development, empowerment, and inclusion.
Billing Specialist - Miami, Florida
Manage grant billing, reimbursements, financial reporting, and compliance communications for Best Buddies International, an inclusion-focused nonprofit. This onsite Miami role supports accounting operations and funding-agency coordination.
United States
Florida$50,000 – $55,000 / year
On-siteFull-timeMiddleSeniorEnglish RequiredBilling SpecialistDescription
- Submit complete documentation to government funders to support accurate, timely reimbursements
- Support month-end financial processes and related accounting activities
- Provide administrative assistance to the Senior Director of Contracts and Grants
- Maintain systems that track billing deadlines and grant reporting obligations
- Prepare and process invoices, reimbursement requests, supporting records, and financial reports for government and private grants
- Track reimbursement activity and follow up on unpaid or pending amounts
- Keep accounts receivable records and grant billing files accurate and current
- Monitor grant billing budgets and reconcile expenditures against available funds
- Review billing materials for completeness, accuracy, and compliance
- Organize and maintain contract, invoice, and supporting-document filing systems
- Support month-end close by posting accruals and updating grant tracking sheets
- Coordinate the collection and review of monthly personnel activity reports and other grant billing records
- Perform account reconciliations, investigate discrepancies, and resolve open items with the team
- Prepare and submit required financial and program reports
- Maintain documentation needed for audits and compliance reviews
- Coordinate with internal teams and external funding agencies on billing, documentation, and payment status
- Contribute to special projects and perform other assigned responsibilities
Requirements
- Associate or bachelor’s degree, or at least three years of accounts payable or general accounting experience
- Experience with nonprofit accounting and government grants is preferred
- Strong ability to prioritize competing work effectively
- Highly organized, detail-oriented, and consistently accurate
- Proficiency with Microsoft Excel
- Reliable ability to meet deadlines
Benefits
- Comprehensive benefits package
- Programs supporting financial security
- Health and wellness coverage
- Paid time off
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