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Cadmus Soluções em TI is a Brazilian IT services and solutions company focused on helping organizations modernize technology and accelerate business transformation. Its work combines human expertise with artificial intelligence through Multi-AI integrations, intelligent multidisciplinary squads, process automation, custom software development, modernization projects, chatbots, digital assistants, and delivery accelerators. The company also provides talent-sourcing and capacity services to help IT teams expand their capabilities and develop new skills, supported by a dedicated Center for Artificial Intelligence.
Administrative Assistant – São Paulo (Hybrid)
Process invoices, purchase orders, and payments in SAP for financial operations. Coordinate with suppliers and Procurement, Finance, and Accounting teams in São Paulo.
Description
- Receive, organize, and validate service invoices and debit notes
- Check tax IDs, legal entity names, and due dates against internal procedures
- Record and post invoices and bills in SAP FI/MM, including MIRO transactions
- Coordinate purchase requisitions and purchase orders, and submit documents for invoice or financial fee processing
- Allocate postings to the correct cost centers and complete accounting classifications
- Send posted and approved invoices to Treasury or Accounts Payable by the required cutoff dates
- Track and resolve discrepancies that could delay payment processing
- Check payment slips and beneficiary information to prevent bank routing errors
- Support suppliers and service providers with questions about invoice receipt and processing status
- Collaborate with Procurement, Finance, and Accounting to resolve missing or outstanding documentation
- Maintain an orderly, auditable digital archive of tax documents and supporting receipts
- Generate SAP operational reports to track outstanding items and unposted invoices
Requirements
- High school diploma
- Currently pursuing a degree in Business Administration, Accounting, Financial Management, or a related field is preferred
- Hands-on experience with administrative or financial routines, invoice receipt, and invoice posting
- A dynamic, adaptable, and organized approach, with the ability to handle high workloads
- Demonstrated SAP experience, including FI/MM modules, posting transactions, and supplier inquiries
- Basic understanding of tax procedures, including withholding identification and differentiating product from service invoices
- Intermediate Microsoft Office skills, particularly Excel
Benefits
- Meal voucher
- Transportation voucher
- Amil medical insurance with ward coverage
- Hybrid arrangement with one work-from-home day per week
- Monday to Thursday, 8:00 a.m. to 6:00 p.m.; Friday, 8:00 a.m. to 5:00 p.m.
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