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Circana
Circana
5,001 – 10,000 Employees
B2BConsulting
Circana is a market research and consulting company that helps brands and retailers understand demand and make better decisions. Its work combines large-scale purchasing data with AI-powered visualization to analyze consumer behavior across online and physical stores, supporting challenges such as innovation, growth, and meeting changing market needs. Built from the legacy organizations IRI and NPD, Circana brings extensive industry experience to more than 7,000 brands and retailers worldwide. The company’s research and insights have been featured by outlets including Bloomberg, CNBC, and The New York Times.
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Executive Business Partner, Liquid AI

Support Liquid AI leaders at Circana by coordinating executive operations, cross-functional programs, documentation, and team workflows.

USUnited States
$43 – $52 / hour
RemoteFull-timeMiddleSeniorEnglish RequiredExecutive

Description

  • Provide administrative support to the Head of Liquid AI and the leadership team
  • Manage executive calendars, meetings, travel, expenses, and communications
  • Arrange leadership meetings, team events, off-sites, and cross-functional working sessions
  • Build effective working relationships with senior leaders, stakeholders, and business partners
  • Coordinate team routines, meeting schedules, governance activities, and communications
  • Record decisions, track action items, and follow up on commitments
  • Keep teams informed about priorities, deliverables, dependencies, and commitments
  • Work with Product, Technology, Client Success, Sales, Marketing, Legal, and other teams on shared initiatives
  • Maintain onboarding materials, training plans, and documentation to support new team members
  • Coordinate projects and initiatives involving stakeholders across multiple functions
  • Maintain project trackers, status reports, action logs, decision records, and team documentation
  • Track project timelines and follow up on deliverables
  • Help identify dependencies, risks, and potential obstacles
  • Create and maintain process documentation, team resources, operating procedures, and knowledge repositories
  • Keep records of key decisions, approvals, and organizational communications
  • Help manage SharePoint sites, distribution lists, team calendars, and collaboration tools
  • Standardize documentation and communications, and recommend process improvements

Requirements

  • At least five years supporting senior executives, leadership teams, or business functions
  • Experience coordinating projects, programs, or cross-functional initiatives
  • Strong organizational, communication, and documentation abilities
  • Able to manage competing priorities and ensure follow-through in a fast-paced setting
  • Experience supporting stakeholders across functions and organizational levels
  • Sound judgment, professionalism, discretion, and executive presence
  • Able to influence and coordinate work without direct authority
  • Advanced proficiency with Microsoft Office, Teams, SharePoint, and related collaboration tools
  • Experience creating and maintaining process documentation, trackers, and operational workflows
  • Able to support global stakeholders as business needs require
  • Preferred: experience supporting leaders in technology, AI, analytics, consulting, or high-growth organizations
  • Preferred: background in executive support, program coordination, project support, business operations, or PMO environments
  • Preferred: experience with Concur, DocuSign, Adobe, SharePoint, and workflow management tools
  • Preferred: experience working with geographically distributed and global teams

Benefits

  • Flexible and accommodating work environment
  • Paid time off
  • Medical, dental, and vision insurance
  • 401(k) plan
  • Reasonable accommodations for applicants with disabilities
  • Background checks conducted in accordance with local legislation
  • The current employer will not be contacted without permission

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