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TD
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TD is a major North American bank serving individuals, businesses, and institutional clients through personal and business banking, insurance, wealth management, and securities services. Its broad operating model supports career opportunities across banking and finance, with roles spanning different regions and areas of expertise. TD also emphasizes sustainability, diversity, equity, inclusion, and community impact, shaping a workplace culture centered on care, respect, and employee growth.
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Executive Assistant I at TD Bank

Provide administrative support to TD Bank executives, coordinating schedules, expenses, communications, and confidential information. Help keep office and team operations organized and efficient.

USUnited StatesNJNew Jersey
$32 – $49 / hour
On-siteFull-timeJuniorMiddleEnglish RequiredExecutive Assistant

Description

  • Provides administrative support to executives and their teams.
  • Reports to a TDBG Vice President and may support several Vice Presidents and Assistant Vice Presidents.
  • Delivers senior-level administrative assistance with professionalism.
  • Serves as a contact point for executives, employees, clients, and external partners.
  • Keeps information moving accurately and on time.
  • Arranges meetings, conferences, calls, and travel.
  • Tracks expenses and prepares weekly, monthly, or quarterly reports.
  • Prepares memos, emails, presentations, reports, and other communications.
  • Records meeting minutes.
  • Screens and routes calls and distributes correspondence.
  • May oversee office supplies, equipment, and other team processes.
  • Organizes and prioritizes work to meet service and productivity targets.
  • Follows operating procedures and maintains accurate documentation.
  • Raises unusual or high-risk matters to the appropriate parties.
  • Finds ways to improve productivity, effectiveness, and operational efficiency.
  • Contributes to knowledge sharing, cross-training, performance management, and development activities.
  • Updates stakeholders on project progress and day-to-day work.
  • Helps sustain a positive, diverse, equitable, and collaborative workplace.
  • Represents the business area and TD Bank as a brand ambassador.

Requirements

  • Post-secondary education.
  • At least two years of experience.
  • Job-related training sufficient to perform a range of duties.
  • Working knowledge of the business unit and its operations.
  • Knowledge of regulatory matters and requirements in applicable jurisdictions.
  • Discretion when handling sensitive or confidential information.
  • Ability to work with limited supervision and make decisions within defined parameters.
  • Discretion in managing correspondence.
  • Ability to understand and follow operating policies and procedures.
  • Ability to maintain accurate documentation that complies with applicable rules and regulations.
  • Ability to escalate unusual or high-risk activities.
  • Knowledge of and compliance with the Bank's Code of Conduct.
  • Ability to use standard office equipment.
  • Ability to perform sedentary work and handle multiple tasks continuously.
  • Ability to read, write, and understand instructions.
  • Ability to perform basic arithmetic.
  • Occasional domestic travel.

Benefits

  • Variable compensation and incentive awards, with eligibility for cash and/or equity awards.
  • Health and well-being benefits.
  • Savings and retirement programs.
  • Paid time off, including Vacation PTO, Flex PTO, and Holiday PTO.
  • Banking benefits and discounts.
  • Career development opportunities.
  • Reward and recognition programs.
  • Regular career, development, and performance discussions.
  • Online learning platform.
  • Mentoring programs.
  • Training and onboarding sessions.
  • Domestic travel opportunities.

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