LogoFresh Jobs Ahead
Capital Vacations
Capital Vacations
501 – 1,000 Employees
HospitalityMarketingTravel
Capital Vacations is a travel and hospitality company specializing in vacation ownership and resort management. It manages more than 200 timeshare and resort destinations across the United States, Mexico, and the Caribbean, and supports independent resort owners and associations with full-service management. Through the Capital Vacations Club, members can access more than 90 club resorts and thousands of exchange properties. Its travel platforms and exchange services also help members arrange stays, cruises, and other travel. The company works across resort operations, timeshare sales and management, and travel services; its hiring context is not specified in the available information.
LinkedIn
Company Jobs

Marketing Administrative Assistant

Support Capital Vacations’ Florida Marketing Operations team with records, reporting, scheduling, communications, and day-to-day administration. The role also assists regional leadership and resort operations with coordination and business documentation.

USUnited StatesFLFloridaOn-siteFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Provide administrative support to Florida Marketing Operations and regional leadership.
  • Coordinate calendars, meetings, schedules, and operational activities.
  • Maintain records, files, documentation, spreadsheets, and operational databases.
  • Coordinate communication among Marketing Leadership, resort operations, and internal departments.
  • Prepare marketing reports on a daily, weekly, and monthly basis.
  • Organize and distribute performance data and operational updates.
  • Create presentations, reports, and business documents for leadership.
  • Enter data accurately and on time while protecting confidentiality and data integrity.
  • Arrange meetings, travel, departmental activities, onboarding, and administrative documentation.
  • Monitor office supplies, departmental resources, and inventory requirements.
  • Look for ways to improve administrative processes and team efficiency.
  • Complete assignments, reports, and documentation accurately and by their deadlines.
  • Provide further administrative and operational assistance as business needs change.

Requirements

  • Prior experience in administration, marketing support, or business operations is preferred.
  • Proficiency with Microsoft Office, especially Excel, Outlook, Word, and PowerPoint.
  • Strong organizational ability and close attention to detail.
  • Able to manage multiple assignments and meet deadlines in a fast-paced setting.
  • Excellent written and verbal communication skills.
  • Strong problem-solving skills and a proactive approach.
  • Able to work independently and collaborate with multiple departments and leadership teams.
  • Professional conduct and a commitment to accuracy, confidentiality, and accountability.
  • High school diploma or GED required.
  • Further education or training in business administration, marketing, or a related field is preferred.
  • Experience in hospitality, resort operations, vacation ownership, or marketing administration is helpful but not required.

Benefits

  • Opportunities for professional growth and career advancement.
  • A workplace culture centered on collaboration.
  • Exposure to regional resort operations.
  • Work alongside experienced Marketing Leadership.
  • Encouragement to pursue professional development.
  • Access to more than 90 internal club destinations and thousands of additional vacation options worldwide for members.

Related Jobs