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Pond & Company
Pond & Company
501 – 1,000 Employees
ConstructionConsulting
Pond & Company is an engineering and construction consulting firm serving public and private-sector clients since 1965. Its multidisciplinary teams combine engineering, architecture, planning, and construction management across defense, oil and gas, industrial, aviation, energy, and transportation projects. The company also brings expertise in LEED and sustainable design, with professionals working across the United States and internationally. For job seekers, Pond offers opportunities to contribute to complex built-environment and infrastructure projects within a geographically distributed consulting organization.
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Marketing and Proposal Coordinator III - Remote

Marketing and Proposal Coordinator III supporting complex infrastructure pursuits for Pond & Company. Creates proposals, presentations, branded materials, and marketing knowledge resources.

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Cloud

Description

  • Own complex RFP, RFQ, qualifications, letter proposal, and other pursuit responses from opportunity identification through submission
  • Analyze solicitation documents to identify requirements, evaluation criteria, compliance obligations, deliverables, and pursuit risks
  • Create proposal outlines, compliance matrices, schedules, assignments, and production plans
  • Lead proposal kickoffs and define expectations, responsibilities, milestones, and deadlines
  • Collaborate with project managers, technical leaders, and business development professionals on pursuit strategy, key messages, differentiators, and win themes
  • Coordinate technical contributors and pursuit teams to keep schedules on track and assignments complete
  • Write, edit, and refine technical and non-technical content for client audiences
  • Identify content, experience, and qualification gaps and develop solutions with technical teams
  • Adapt project experience, resumes, capabilities, and supporting information to client priorities and solicitation requirements
  • Manage proposal reviews and conduct final quality and compliance checks
  • Coordinate final production and submission activities
  • Support client follow-up, pursuit results, and lessons-learned processes
  • Lead client interview and presentation materials in Microsoft PowerPoint
  • Work with technical teams on presentation structure, messaging, graphics, and supporting materials
  • Facilitate presentation preparation and rehearsal sessions
  • Help technical presenters explain complex information clearly
  • Maintain project, personnel, client, pursuit, CRM, and marketing knowledge data
  • Create and update project descriptions, resumes, boilerplate, qualifications, brochures, project profiles, presentations, conference collateral, and branded materials
  • Provide document development and production support in Adobe InDesign
  • Collaborate with Corporate Marketing on graphics, templates, infographics, communications, and branded materials
  • Support Infrastructure communications, thought leadership, white papers, blogs, and project stories
  • Interview technical subject matter experts and turn their expertise into written content
  • Apply Pond brand and quality standards consistently across deliverables

Requirements

  • Bachelor’s degree in marketing, communications, public relations, graphic design, English, journalism, business, or a related field
  • 3–8 years of relevant marketing, proposal, communications, or related professional experience, preferably in the AEC industry
  • Proven ability to independently lead complex proposals, qualifications packages, and deadline-driven pursuits
  • Experience partnering with project managers, technical professionals, business development professionals, and senior leaders
  • Excellent writing, editing, proofreading, and verbal communication skills
  • Ability to turn complex technical information into concise, compelling content for clients
  • Advanced organizational and project coordination skills, with the ability to manage concurrent deadlines and priorities
  • Strong Adobe Creative Cloud skills, especially Adobe InDesign
  • Strong Microsoft Office skills, especially Microsoft Word and Microsoft PowerPoint
  • Experience using CRM platforms and marketing databases
  • High attention to detail with an understanding of broader strategic goals
  • Demonstrated initiative, accountability, problem-solving skills, and professional judgment
  • Ability to lead collaborative workflows and influence contributors without formal authority
  • Ability to work independently and contribute effectively to an integrated Marketing team
  • Availability to work East Coast hours

Benefits

  • Full-time position
  • Remote opportunity for highly qualified candidates located in the United States
  • Work alongside multidisciplinary Infrastructure, technical, business development, and marketing teams

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