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CetraRuddy Architecture
CetraRuddy Architecture
51 – 200 Employees
H1B Visa SponsorArchitectureConstructionHospitality
CetraRuddy Architecture is an architecture and design studio working across hospitality, construction, and architecture. Its approach brings together subtle and bold design elements to create distinctive spaces for clients, with an emphasis on the process of shaping each project. The firm was founded in 1987.
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Director of Finance, Architecture and Design

Lead accounting, project billing, forecasting, and financial reporting at CetraRuddy Architecture. Oversee Deltek Vantagepoint and guide the firm’s accounting team.

USUnited StatesNYNew York
$175,000 – $195,000 / year
HybridFull-timeLeadEnglish RequiredFinancial Planning and Analysis

Description

  • Lead finance as the firm's senior finance professional, reporting to the Managing Director.
  • Manage a two-person accounting team that includes an accounting manager.
  • Oversee accrual-basis monthly close for both entities.
  • Maintain the chart of accounts, closing procedures, and internal controls.
  • Prepare year-end materials for the outside CPA firm's annual review.
  • Oversee sales tax, 1099s, and required statutory filings.
  • Manage monthly billing across fixed-fee, percent-complete, hourly, and reimbursable arrangements.
  • Lead monthly billing reviews with project leaders.
  • Manage project setup, including project numbers, phases, fee budgets, billing terms, and consultant budgets.
  • Oversee accounts receivable and collections.
  • Monitor timesheet compliance to support accurate billing.
  • Prepare monthly financial reports and track key performance measures.
  • Develop the annual budget and quarterly forecasts.
  • Prepare annual billing rate tables and multipliers, and provide historical cost data for fee proposals.
  • Issue weekly cash and accounts receivable reports and maintain cash forecasts.
  • Manage banking relationships and the credit facility, including lender reporting and account administration.
  • Manage owner distributions, support annual insurance renewals, and administer the corporate card program.
  • Ensure accurate payroll and payroll tax compliance for employees in New York, New Jersey, and Connecticut.
  • Reconcile benefits billing, 401(k) deferrals, and employer matching contributions.
  • Maintain the annual tax and compliance calendar.
  • Act as the day-to-day contact for the outside CPA firm.
  • Lead finance systems and own Deltek Vantagepoint.
  • Lead, develop, and review the accounting team.

Requirements

  • Bachelor's degree in accounting or finance.
  • At least 12 years of progressive accounting and finance experience.
  • Five or more years in architecture, engineering, construction, or another project-based professional services firm.
  • Direct responsibility for work in progress (WIP), fee-based billing, and project profitability.
  • Experience managing monthly close and leading an accounting team as the firm's senior or second finance professional.
  • Clear, straightforward written and verbal communication.
  • Confidence advising firm leadership.
  • Ability to develop and document repeatable processes.
  • Commitment to collaboration, professionalism, and contributing to firm-wide activities.
  • CPA credential or public accounting background preferred.

Benefits

  • Comprehensive benefits package.
  • Optional hybrid work on Mondays and Fridays.
  • Professional development.
  • 401(k) employer match.
  • 401(k) deferrals and annual plan compliance testing.
  • Corporate card program.
  • Credit facility and banking support.
  • Support with annual insurance renewals.

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