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Vaulted Deep
Vaulted Deep
51 – 200 Employees
AgricultureB2BLogistics
Vaulted Deep develops permanent underground storage and carbon removal solutions for organic waste. The company manages materials such as excess manure, treated sewage and biosolids, paper sludge, and agricultural byproducts, placing them deep underground to reduce the risk of local air, water, and soil contamination while removing carbon from the atmosphere. Its operations use injection methods adapted from the oil and gas industry, including the Great Plains Facility in Hutchinson, Kansas. Vaulted Deep works with trucking companies, waste operators, landowners, and municipalities to collect, transport, and permanently dispose of organic waste streams.
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Office Manager - Houston Hybrid

Office Manager supporting Vaulted Deep’s executives, workplace operations, events, and vendor relationships. This role helps a carbon-removal company maintain an efficient, well-organized office environment.

USUnited StatesTXTexasHybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Support Vaulted Deep’s executive team with high-level administrative responsibilities
  • Coordinate calendars, travel arrangements, and meetings across multiple time zones
  • Keep the office organized, professional, stocked, and ready for employees and visitors
  • Oversee office vendors, building operations, equipment, refreshments, mail, and facility needs
  • Coordinate equipment ordering and setup for employee onboarding and offboarding
  • Improve office and business operations processes, including internal technology support
  • Plan and deliver company events such as team meals, celebrations, offsites, All Hands meetings, leadership retreats, board meetings, and holiday gatherings
  • Own event calendars, logistics, and on-site execution
  • Procure and manage company merchandise, business cards, welcome kits, employee gifts, and recognition materials
  • Identify, assess, and coordinate vendors for photography, web design, event support, and related services
  • Strengthen office culture through events, recognition programs, and attention to employee morale

Requirements

  • Demonstrated experience in office management, operations, executive assistance, or a comparable administrative role
  • Strong time management, organization, multitasking, and attention-to-detail skills
  • Able to reprioritize effectively while maintaining accuracy
  • Comfortable working independently, protecting confidential information, and exercising discretion with executives
  • Proficient with standard office applications, including Microsoft Office Suite
  • Highly dependable with consistent, timely follow-through on onboarding, calendars, events, and office operations
  • Strong written and verbal communication skills
  • Professional and effective when working with employees, vendors, and board members
  • People-focused approach to workplace operations
  • Authorized to work legally in the United States

Benefits

  • The posting does not specify benefits, perks, or additional compensation.

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