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E2 Optics is a woman-owned provider of low-voltage integrated IT infrastructure and technology services. Its work spans structured cabling, data center and mission-critical infrastructure, wireless and distributed antenna systems, audio-visual technology, and electronic security.
The company supports commercial, enterprise, government, healthcare, energy, and transportation organizations through nationwide project management, technology planning, training—including BICSI and OSHA-certified instruction—and lifecycle services. E2 Optics emphasizes safety, quality, and scalable infrastructure delivery, offering expertise relevant to careers in technology installation, construction, project management, training, and related field operations.
Remote Program Support Specialist at E2 Optics
Coordinate invoicing, procurement, vendors, staffing support, and project records for E2 Optics’ remote data center infrastructure and technology integration programs.
Description
- Follow company and client safety policies and established safe work practices
- Manage project invoicing independently while maintaining budget compliance
- Review contract terms and resolve discrepancies with clients and internal stakeholders
- Manage procurement and provisioning for critical project assets
- Create and enforce procurement processes that meet budget, schedule, and legal requirements
- Coordinate vendor onboarding, compliance reviews, certificates of insurance, and performance evaluations
- Support subcontractor onboarding and maintain required documentation and compliance records
- Resolve timecard exceptions, job-code issues, and discrepancies in field hours
- Provide backup timecard approvals when the project manager is unavailable
- Coordinate and approve complex travel arrangements
- Lead project meeting scheduling and documentation
- Record decisions, assign deliverables, and track accountability across teams
- Support change order drafting and processing, including impact analysis and approvals
- Work with HR and project leaders on staffing plans, requisitions, onboarding, and compliance reviews
- Maintain standardized customer bid templates and project documentation systems
- Manage equipment returns, cost recovery, vendor negotiations, and logistics coordination
Requirements
- High school diploma or GED required
- Obtain OSHA 10 certification within the first two weeks
- Project coordination, administrative, or program support experience preferred
- Strong organization, time management, and attention to detail
- Capacity to manage competing priorities in a fast-paced setting
- Experience with project management and financial platforms such as NetSuite, Smartsheet, Lever, or Paycom preferred
- Excellent communication and interpersonal skills for working with teams, vendors, and subcontractors
- Solid knowledge of invoicing, purchase orders, and budget tracking
- Willingness and ability to travel as needed
- Ability to regularly lift or move up to 40 pounds and frequently lift or move up to 25 pounds
- Ability to regularly carry loads and climb ladders up to 20 feet
- Ability to operate scissor lifts, telehandlers, boom lifts, and UTVs when required
- Ability to work in tight or confined spaces
Benefits
- Competitive compensation
- Professional development and career advancement opportunities
- Access to BICSI training facilities
- Supportive and inclusive workplace
- Health, dental, and vision coverage
- Paid time off and holidays
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