Gramian Consulting
Gramian Consulting
Gramian Consulting is a remote-first consulting firm focused on engineering, data, and AI talent. It helps organizations expand technical capacity through talent augmentation, recruiting, dedicated teams, and contractor management, while providing services such as LLM training and fine-tuning, AI agents and assistants, MLOps, and AI infrastructure. The firm also supports individual career development through mentorship and education programs covering career readiness, interview preparation, and international market orientation. Its work combines hands-on engineering and recruiting experience to help clients build technical teams and apply AI to business needs.

Remote AI Workforce Planning and Resource Coordination Specialist

Coordinate the deployment of more than 1,800 contributors across AI training projects, managing capacity, resource changes, operational data, and shift handoffs for Gramian Consulting.

Description

  • Assign and reassign contributors across projects as demand, capacity, and priorities change.
  • Coordinate permissions, training, and instructions for resource changes.
  • Keep deployment, status, performance, and availability records accurate and current.
  • Monitor capacity, throughput, onboarding, and offboarding to support effective workforce use.
  • Flag capacity gaps, resource conflicts, and data discrepancies, escalating risks to relevant stakeholders.
  • Manage resource requests from submission through allocation and completion.
  • Work with Project, Training, Onboarding, and Supply teams to coordinate resource deployment.
  • Document open requests, pending actions, and operational risks in shift handoffs.
  • Suggest improvements to resource planning processes, tracking tools, and workforce management workflows.
  • Support timely, accurate decisions amid shifting operational priorities.

Requirements

  • Experience in operations coordination, workforce management, resource planning, or a related role.
  • Strong spreadsheet skills and experience maintaining structured data, tracking records, and managing operational information.
  • Excellent organization and attention to detail.
  • Ability to analyze capacity and resource data and make accurate, data-informed decisions under pressure.
  • Strong communication and stakeholder management skills.
  • Ability to manage multiple requests, deadlines, and dependencies at once.
  • Comfort working in a fast-paced, shift-based setting and providing clear handoffs between teams.
  • Availability to work the specified schedule throughout the 16-week project.

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