University of Wisconsin-Madison is a public research university in Madison, Wisconsin and the flagship campus of the University of Wisconsin System. Its academic and research community spans the humanities, sciences, and applied disciplines, with more than $1 billion invested annually in research. The university combines undergraduate and graduate education with community outreach, campus resources, and athletics, guided by the Wisconsin Idea’s focus on public service. Its work also emphasizes diversity, inclusive excellence, and engagement with the wider community.
Clinical Operations Coordinator, Emergency Medicine
Coordinate clinical scheduling, quality initiatives, reporting, and administrative workflows for UW–Madison Emergency Medicine. Support emergency care teams by organizing resources, tracking projects, and coordinating departmental operations.
Description
- Oversee clinical quality and scheduling for faculty, advanced practice providers, Med Flight, and learner cohorts
- Support faculty and department leaders with clinical activities
- Track, prioritize, organize, and communicate ongoing initiatives
- Advise staff on administrative, personnel, and budget matters
- Apply established policies and procedures
- Analyze data and trends, prepare progress reports, and offer recommendations
- Coordinate clinical schedules
- Represent the unit or program on committees and at meetings
- Arrange logistics and secure resources for the work unit
Requirements
- At least three years of calendaring or scheduling experience
- Proficiency with commonly used software such as Microsoft Office, WebEx, and Zoom or similar tools
- Experience in an academic or healthcare setting preferred
- Demonstrated proficiency with scheduling software preferred
- Experience coordinating meetings and administrative workflows preferred
- Experience managing phone systems preferred
- Bachelor’s degree preferred
- Must remain eligible to work in the United States without employer sponsorship
- Must provide proof of work authorization and eligibility to work
- A criminal background check may be required
Benefits
- Vacation, holidays, and sick leave
- Insurance plans and savings accounts
- Retirement benefits